Mission Statement:
The AutoTime Users Group is committed to the on-going development and enhancement of the AutoTime product through the collective input of the user community to Kaba Workforce Solutions. This group is the forum by which the AutoTime User Community productively and systematically conveys the on-going business needs and product functionality required to meet the competitive and operational demands of our respective industries.
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AutoTime Users Group Bylaws
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ARTICLE I - NAME
The name of the organization shall be "AutoTime Users Group."
ARTICLE II - STATEMENT OF PURPOSE
To provide an environment for AutoTime Users Group members to maximize their investment of Kaba Workforce Solutions formerly Applied Automation Techniques (AAT) software through the cooperative exchange of ideas among members and with Kaba Workforce Solutions.
ARTICLE III - MEMBERSHIP
Section 1. Types of Membership
There shall be two types of membership in this Organization, (A) Full Membership and (B) Supporting Membership.
A. Full Member - A Full Member is a party that is a licensed Kaba Workforce Solutions software package end user not involved in reselling of Kaba Workforce Solutions software and has paid the appropriate membership Dues as listed in the Dues article of these Bylaws.
B. Supporting Member - A Supporting Member is a party that sells Kaba Workforce Solutions software, support or services to support the use of the Kaba Workforce Solutions software and has paid the appropriate membership Dues as listed in the Dues article of these Bylaws.
Section 2. Privileges and Limitations.
A. Only Full Members or employees of Full Member companies shall be eligible to hold office in this organization.
B. Each Full Member company shall be entitled to one vote at business meetings. A registered voting representative shall be designated by each member company. Votes by proxy will be allowed if the proxy is received at least three (3) weeks prior to any regular or special business meeting.
C. Supporting Members or employees of Supporting Member companies may attend any conference or meeting at the same registration fees as Full Members, but will have no voting privileges.
Section 3. Determining Membership Category
Should a company desiring membership not fall within the guidelines of Section 1 of this article, it shall be at the discretion of the Board of Directors to determine the appropriate membership category to apply.
Section 4. Termination of Membership
A member shall terminate membership in this organization when its Kaba Workforce Solutions license terminates or upon written request by the member filed with the Secretary or in the event of nonpayment of dues.
ARTICLE IV - BOARD OF DIRECTORS
Section 1. General
There shall be a Board of Directors to direct the affairs of the organization. This Board will consist of the following elected Officers: President, Vice President, Secretary and Communications Coordinator.
Section 2. Duties
The Officers shall perform the duties prescribed by these Bylaws and by the parliamentary authority adopted by the organization.
Section 3. Elections
Elected Officers of this organization will be elected by the delegates and proxies at the Annual Business Meeting in the following manner: The President and Communications Coordinator shall be elected in one year, and the Vice President and Secretary in the next year.
Section 4. Term of Office
Each elected Officer shall serve for two years or until his or her successor is elected. An elected Officer may not serve for more than two consecutive terms in the same office.
Section 5. Start of Term
The term of office shall commence upon election at the Annual Business Meeting at which the Officer was elected.
Section 6.Removal of Officers
Any Officer may be removed by a majority vote of the delegates at an annual meeting. Any Officer may at any time resign by giving written notice to the Secretary.
Section 7. Vacancies
In case of vacancy, the remaining Officers may appoint a person to serve the remainder of the term.
Section 8. Ad Hoc Directors
The Board of Directors may extend ad hoc membership without voting privileges to anyone deemed appropriate. One representative of Kaba Workforce Solutions will be an ad hoc member of the Board of Directors.
ARTICLE V - DUTIES OF OFFICERS
Section 1. President
The President shall preside at all business meetings of the membership and at all meetings of the Board of Directors.
Section 2. Vice President
The Vice President shall perform the responsibilities of the President during any period when the President is absent and shall perform other activities as directed by the President.
Section 3. Secretary
The Secretary shall maintain the membership records, minutes of all meetings, copies of all correspondence, and the financial records of the organization.
Section 4. Communications Coordinator
The Communications Coordinator shall coordinate the publication of the organization's newsletter and perform other activities as designated by the President.
ARTICLE VI - MEETINGS
Section 1. Annual Business Meeting
The Annual Business Meeting shall be held at a time and location determined by the Board of Directors. Written notice will be given to all members of the organization. The business of this meeting will include the election of Officers, Officer reports, and any other business that may arise. The representation of 15% of the membership shall constitute a quorum.
Section 2. Special Business Meeting
Special Business Meetings may be called by the Board of Directors as deemed necessary. Written notice will be given to all members of the organization at least one month prior to the meeting date. The representation of 15% of the membership shall constitute a quorum.
ARTICLE VII - DUES
Section 1. Full Membership
Full Membership shall require annual dues to be determined by the voting membership at the Annual Business Meeting.
Section 2. Supporting Membership
Supporting Membership shall require annual dues to be determined by the voting membership at the Annual Business Meeting.
Section 3. Dues Payable Date
Annual dues will be payable at the beginning of the fiscal year which falls in the month of March.
Section 4. Refunds
No refunds of annual dues will be made in the event of membership termination.
ARTICLE VIll - COMMITTEES
Committees shall be appointed by the President as needed. The President shall be an ex-officio member of all committees.
ARTICLE IX - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of "Robert's Rules of Order Newly Revised" shall govern the organization in all cases to which they are applicable and in which they are consistent with these Bylaws.
ARTICLE X - FISCAL YEAR
The fiscal year shall begin on January 1 and end on December 31.
ARTICLE XI - AMENDMENT OF BYLAWS
These Bylaws can be amended at any regular or special business meeting of the organization by a two-thirds vote provided that notice of the proposed alteration or amendment has been distributed to the membership at least one month prior to the meeting.
