Demand Scheduling

Scheduling your workforce is at the very center of a demand-driven enterprise transforming available labor into products and services. In today’s economy, companies cannot afford to carry excess or improperly utilized labor any more than they can carry excess inventory. Kaba Workforce Solutions (KABA) provides scheduling solutions focused on one basic problem - assigning the right person to the right job at the right time. Our scheduling solutions meet multiple and often competing objectives such as short-term costs (payroll and overtime) versus long-term costs (retention and worker health & safety). Coupling Workforce Scheduling with Time and Labor, in conjunction with seamless integration to HR, Payroll, and ERP solutions ensures that staff is scheduled to optimally align with available resources, demand and attendance policies.

WORKFORCE SCHEDULING - KEY BENEFITS

The principal benefit gained from KABA’s scheduling solutions is the ability to anticipate, react to, plan and execute on your resource requirements in order to meet your customer’s demands for products and services. The growth of your business depends on agility in scheduling the resources necessary to respond to shorter time frames, tighter deadlines and compressed delivery cycles. Our scheduling solutions give you complete, immediate control of deploying the resources necessary to meet these demands.

• Balances demand with employee availability, qualifications, skills, and scheduling regulations; manages day-to-day and intra-day workload fluctuations
• Automates the process of generating, reviewing, modifying schedules, replacing “home-grown” spreadsheets and manual processes; No longer will your organization be dependent on inexact, manual processes for equalizing overtime, distributing compensatory time, managing complex schedule bidding and leave management
• Frees supervisors and managers from tedious scheduling tasks - filling slots caused by unplanned absences and other unexpected changes - allowing them to focus on managing and supervising operations
• Improves asset utilization and minimizes downtime by ensuring that necessary recourses and skills are available when required
• Improves employee morale by removing the perception that the scheduling process is subjective and not equitable; operations research validates that well-designed schedules promote health & safety as well as overall job satisfaction

WORKFORCE SCHEDULING - KEY FEATURES

Kaba provides industry-leading scheduling solutions supporting the broadest range of functionality for a large number of vertical markets. Key elements of our solution include:

• Schedule Generation for personnel using sophisticated algorithms balancing multiple constraints such as demand, skills matrices, qualifications, availability and preferences. Generates schedules for individuals, groups, departments across a single facility or enterprise that comply with all local and/or union work rules. Supports multiple shift schedules operating concurrently, regular and one-time-event shifts, variable patterns and other options all of which are easily user-configurable
• Overtime Assignment and Equalization in an equitable and transparent manner, ensuring adequate coverage by required skills, including the ability to split shifts across resources. Maintains overtime balances (accepted, refused, forced) and configurable assignment rules assign overtime in compliance with company policies
• Leave & Absence Management which maintains accrued PTO balances for an unlimited number of leave types, synchronized with timekeeping and other systems to ensure scheduling of only available resources
• Employee Self-Service allowing for Web-based support of schedule viewing (daily, weekly, monthly or other user-defined date ranges), leave requests, overtime volunteering, job bidding, shift swapping, employee notification & messaging, available though an in house kiosk or over the Web for off-site access for employees
• Schedule Viewing identifying resource shortages or overages on an easy-to view “grid”, immediately highlighting discrepancies between demand and workforce assignments. Allows seamless linkage to problem resolution capabilities
• Job Bidding for available positions, presenting a list of qualified applicants for openings, previous bidding/award history
• Integration of scheduling information to timekeeping, production, HR and other systems facilitating seamless flow of information and reduction of redundant data entry
• Report Generation of a complete set of pre-configured reports with filtering and formatting capabilities built-in. SQL or Oracle databases supported and available for use by third-party report generation and analytics tools